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I. INTRODUCTION
A. Code of Business Conduct and Corporate Ethics
Policy
The Company’s Code of Business Conduct
and Corporate Ethics Policy (the “Code”)
is a statement of the Company’s policies
and procedures for conducting its business in
a legal and ethical manner. It has been issued
to all employees in order to reaffirm the Company’s
existing policies relating to ethical standards
and business practices.
The Code includes provisions from existing corporate
policies to provide an accessible reference for
all employees. Certain corporate policies set
forth more detailed information on subjects covered
by the Code.
All policies and procedures in the Code apply
to all employees of the Company, its subsidiaries
and affiliates (collectively the “Company”),
whether operating inside or outside of the United
States.
The Company expects you, and all its other employees,
to observe high ethical standards in the performance
of your respective duties, and to observe all
laws and regulations governing business transactions
and practices. The Company’s policy is to
prevent the occurrence of illegal or unethical
behavior, to halt any illegal or unethical behavior
that may occur as soon as reasonably possible
after its discovery, and to discipline those who
violate the Code, including individuals responsible
for the failure to exercise proper supervision
and oversight to detect and report a violation
by their subordinate employees. Discipline may,
when appropriate, include termination.
B. Guidance and Interpretation
Government regulation of business activities
continues to increase, which results in more complex
laws, regulations and procedures. Accordingly,
whenever the legality or propriety of any proposed
course of conduct which you are involved in is
subject to question, it is incumbent upon you
to obtain advice concerning these policies from
the person to whom you report, and, when appropriate,
to request advice from the Company’s General
Counsel - Moomjian, Waite, Wactlar & Coleman, LLP, 100 Jericho Quadrangle, Jericho, NY 11753,
516-822-4820. If you have a question regarding
the applicability or interpretation of the Code
you should utilize the procedures specified in
the section entitled “IMPLEMENTATION OF
THE CODE’.
The Code is not a contract, and is
not intended to create any contractual obligations
on the part of the Company or its subsidiaries
or affiliates. The Code also does not alter the
existing at-will employment relationship between
the Company and you.
II. COMPLIANCE WITH THE LAW
As an employee of the Company, you are required
to comply with the laws and highest standards
of business ethics and conduct in every country
in which the Company does business. You cannot
justify or be excused from the consequences of
an action which is prohibited by the Company by
saying that you were ordered to perform the action
by someone higher in authority. No one is ever
authorized by the Company to direct you to commit
a prohibited act. You are responsible for your
own actions. You must acquaint yourself with the
legal standards and restrictions applicable to
your assigned duties and responsibilities, and
conduct yourself accordingly. You also should
understand that compliance with the letter of
the law, but not the spirit, is insufficient.
Even the appearance of unethical or inappropriate
behavior could have a negative impact on the Company
and its employees.
III. CONFLICTS OF INTEREST
You must avoid any investment, interest, or association
that interferes or might interfere with the independent
exercise of your own individual best judgment,
and with your obligation to perform your responsibilities
in the best interests of the Company. Specifically:
(1) You shall deal with all suppliers, customers,
and all other persons doing business with the
Company in a completely fair and objective manner
without favor or preference based upon personal
financial considerations.
(2) You shall not accept from or give to any
supplier, customer or competitor any gift or entertainment
(except as permitted under the section of the
Code on “GIFTS AND ENTERTAINMENT”).
(3) You shall not do business with a close relative
on behalf of the Company, unless the transaction
is on arms-length terms and is disclosed, in writing,
to the Chief Financial Officer of the Company
(and so long as the Company’s legal counsel
determines that the transaction is not inconsistent
with the purposes of this policy).
(4) You shall not, directly or indirectly, own
any financial interest in or hold any employment
or managerial position with any firm or corporation
which is a competitor of or which does or seeks
to do business with the Company if such interest
or position may influence any decision that you
might make in the performance of your duties.
(5) You have the affirmative duty to disclose
to the corporate officer responsible for your
function, the existence of any personal material,
financial interest in, or employment or managerial
position with any firm or corporation which is
a competitor of or which seeks to do or does business
with the Company. Each corporate officer shall
review each such case with the Company’s
legal counsel, and they shall determine whether
the existence of such interest or position is
or may be in conflict with this policy or otherwise
detrimental to the best interests of the Company
or any of its operations. If it is determined
that such conflict or detrimental effect may occur,
such steps as are necessary to correct the situation
will be immediately instituted.
IV. TRADE SECRETS AND CONFIDENTIAL INFORMATION
The disclosure of trade secrets and confidential
information regarding the Company’s business
or scientific operations, whether intentional
or accidental, can adversely affect the financial
stability of the Company and the job security
of its employees. Because of this risk of harm
to the Company and its employees, you shall not,
without the prior written consent of the Company,
during the term of your employment or afterwards,
use, directly or indirectly, for your benefit
or the benefit of others, or disclose to others,
any trade secrets or confidential information
which you obtained during the course of your employment,
including by participating in Internet “chat
rooms,” through postings on Internet message
boards or otherwise.
You shall promptly report to the appropriate
immediate supervisor any attempt by outsiders
to obtain trade secrets or confidential information
or any unauthorized use or disclosure of trade
secrets or confidential information by other employees.
V. GIFTS AND ENTERTAINMENT
You shall not seek or accept, or offer or give
any payments, fees, loans, services or gifts from
or to any person or firm as a condition or result
of doing business with the Company. The Company’s
policy is intended to permit gifts of reasonable
value, normal business meals and entertainment,
the exchange of customary reciprocal courtesies
between employees of the Company and their business
associates, and similar customary and reasonable
expenditures to promote general business goodwill.
Reasonable expenditures for gifts to, and the
entertainment of business contacts by Company
employees may be made if the expenditures have
been appropriately authorized and are correctly
recorded on the books of the paying entity. However,
entertainment or gifts shall not be of substantial
monetary value nor exceed that value customarily
and openly provided by responsible competitors
of the Company in the area involved.
With respect to gifts to, and entertainment of,
government officials or employees, this policy
is subject to the provisions of “UNITED
STATES GOVERNMENT PAYMENTS” and “FOREIGN
GOVERNMENT PAYMENTS”
VI. ACCURACY AND INTEGRITY OF BOOKS, RECORDS AND
ACCOUNTS
All of the Company’s books, records, accounts
and financial statements must accurately reflect
the nature of the transactions recorded and must
conform both to applicable legal and accounting
requirements and to the Company’s system
of internal controls. All assets and liabilities
of the Company must be recorded in the regular
books of account. No undisclosed or unrecorded
fund or asset shall be established in any amount
for any purpose. No false or artificial entries
shall be made for any purpose. No payment shall
be made, or purchase price agreed to, with the
intention or understanding that any part of such
payment is to be used for any purpose other than
that described in the document supporting the
payment.
This policy is not limited to accounting and
auditing personnel. It applies to all employees,
including anyone negotiating and authorizing sales
and purchase contracts, submitting expense reports,
or preparing or paying invoices. All employees
are responsible to report to the Company any concerns
regarding questionable accounting and auditing
matters that may come to their attention.
You may submit a good faith complaint regarding
accounting or auditing matters to the management
of the Company without fear of dismissal or retaliation
of any kind. The Company is committed to achieving
compliance with all applicable securities laws
and regulations, accounting standards, accounting
controls and audit practices. The Company’s
Audit Committee will oversee treatment of employee
concerns in this area.
In order to facilitate the reporting of employee
complaints, the Company’s Audit Committee
has established procedures for (1) the receipt,
retention, and treatment of complaints received
by the Company regarding accounting, internal
accounting controls, or auditing matters (“Accounting
Matters”) and (2) the confidential, anonymous
submission by employees of concerns regarding
questionable Accounting Matters. If you have any
concerns regarding questionable Accounting Matters,
you are encouraged to report your concerns by
using the toll-free number established by the
Company for that purpose. (See “IMPLEMENTATION
OF THE CODE-Reporting of Violations,” below.)
Examples of questionable Accounting Matters include,
without limitation, the following:
- fraud or deliberate error
in the preparation, evaluation, review or audit
of any financial statement of the Company;
- fraud or deliberate error
in the recording and maintaining of financial
records of the Company;
- deficiencies in or noncompliance
with the Company’s internal accounting
controls;
- misrepresentation or false
statement to or by a senior officer or accountant
regarding a matter contained in the financial
records, financial reports or audit reports
of the Company; or
- deviation from full and fair
reporting of the Company’s financial condition.
Should you make a complaint, it will be forwarded
to the Chairman of the Audit Committee who will
(i) determine whether the complaint actually pertains
to Accounting Matters and (ii) when the complaint
is not made anonymously, acknowledged receipt
of the complaint to the sender. Complaints relating
to Accounting Matters will be reviewed under Audit
Committee direction and oversight by the Company’s
Independent Auditor, Counsel, or such other person
as the Audit Committee determines to be appropriate.
Confidentiality will be maintained as required
by law. Prompt and appropriate corrective action
will be taken when and as warranted in the judgment
of the Audit Committee.
The Company will not discharge, demote, suspend,
threaten, harass or in any manner discriminate
against any employee in the terms and conditions
of employment based upon any lawful actions of
such employee with respect to good faith reporting
of complaints regarding Accounting Matters or
otherwise specified in Section 806 of the Sarbanes-Oxley
Act of 2002.
The Company’s Counsel will maintain a
log of all complaints, tracking their receipt,
investigation and resolution and shall prepare
a periodic summary report thereof for the Audit
Committee. Copies of complaints and such log will
be maintained in accordance with the Company’s
document retention policy.
VII. POLITICAL CONTRIBUTIONS
It is Company Policy that:
(1) No Company funds or services shall be paid
or furnished to any political party or any candidate
for or incumbent in any public office for political
purposes except as expressly permitted pursuant
to paragraph (2) of this provision. Although you
are permitted to make personal contributions,
the Company shall not reimburse you for any such
contribution.
(2) (a) For United States:
(i) Federal Elections:
It is unlawful for the Company to make a contribution
or expenditure in connection with any United States
federal election, or in connection with any primary
election or political convention held to select
candidates for any federal office.
(ii) State and Local Elections:
No contributions of the Company’s funds
or resources to state or local officials or candidates
shall be made without the prior written approval
of the Chairman of the Board and Company’s
legal counsel.
(b) For Foreign Countries:
No deviation from the prohibitions set forth
in paragraph (1) of this provision may be made
in any country outside of the United States without
the prior written approval of the Company’s
legal counsel. Approval shall be given only after
there has been a determination that such payment
or the furnishing of such services is consistent
with the laws and highest standards of business
ethics and conduct of the country involved.
VIII. UNITED STATES GOVERNMENT PAYMENTS
You shall not directly or indirectly give, offer
or promise any form of bribe, gratuity, or kickback
to a United States official or employee, or any
state, local, or municipal official or employee.
IX. FOREIGN GOVERNMENT PAYMENTS
The Company competes on the basis of price, quality,
and service. Therefore, it is the policy of the
Company to comply with the United States Foreign
Corrupt Practices Act, and with local law applicable
to governmental payments. It is the Company’s
policy that you and its other employees shall
not directly or indirectly pay, give or offer
money or anything of value to any foreign government
officer, employee or representative, or to any
foreign political party or candidate for or incumbent
in any foreign political office, in order to assist
in obtaining, retaining or directing business.
X. EQUAL EMPLOYMENT OPPORTUNITY LAWS
It is the policy of the Company to provide employment
opportunities without regard to race, religion,
color, national origin, sex, age, ancestry, veteran
status, marital status, or disability, or any
other reason prohibited by federal, state, or
local law.
XI. HARASSMENT
It is the policy of the Company to maintain a
work environment free from harassment and/or intimidation
of any type. The Company believes that every employee
has the right to work in an environment totally
free of discrimination, sexual harassment, and
ethnic, racial, discriminatory, or sex-oriented
joking or epithets. Such conduct does not advance
the purpose of our Company. It is also morally
wrong and may subject the Company to legal exposure.
You are required to report all incidents of harassment
and, if you are a supervisor, you are required
to maintain a workplace free of harassment. As
a supervisor, you must discuss this policy with
the people who work for you and advise them that
they should not tolerate insulting, degrading
or offensive treatment.
If you are a supervisor, you shall not advise,
threaten or insinuate, either explicitly or implicitly,
that an employee’s refusal to submit to
sexual advances will adversely affect the employee’s
employment, evaluation, wages, advancement, assigned
duties, shifts or any other condition of employment
or career development or promise or threaten that
participating in or submitting to such conduct
will enhance the terms or conditions of their
employment. To the contrary, you must tell employees
that employment decisions are made without regard
to personal relationships and no one is required
to tolerate harassing behavior to obtain or retain
any position or benefit. If any of your supervisors
act in any way that is contrary to the above policy,
you are required to report it.
The following are examples of prohibited conduct:
| Verbal: |
Sexual innuendoes, degrading words, suggestive
comments, jokes of a sexual nature, sexual
propositions, threats, etc. |
| Non-Verbal: |
Sexually suggestive objects or pictures,
graphic commentaries, suggestive or insulting
sounds, leering, whistling, obscene gestures. |
| Physical: |
Unwanted physical contact, including touching,
pinching, brushing up against the body, coerced
sexual intercourse, assault or comments about
such behavior. |
Sexual harassment may be overt or subtle; verbal,
non-verbal or physical. Regardless of its nature,
the Company will not tolerate sexual harassment.
If you believe that you were subjected to sexual
harassment, you are encouraged to follow these
guidelines:
- Report the harassment to
your immediate supervisor as soon as possible.
Your supervisor should listen and investigate
the problem, and provide you with an answer
in a timely fashion. If your complaint is not
satisfactorily resolved by your supervisor,
or you believe it would be improper or unproductive
to discuss the issue with your supervisor, you
should consider one of the other steps set forth
below.
- If speaking with your supervisor
doesn’t result in satisfactory resolution
of the situation or you believe that it wouldn’t
be helpful, promptly bring your complaint to
the attention of the department head. The department
head will discuss the problem with you and with
your supervisor if the department head believes
the supervisor’s input is required. The
department head should provide you with a timely
response.
- If you are not satisfied
with the answer provided by the department head
or if you chose not discuss the problem with
your supervisor and/or the department head,
you must report the problem to the Director
of Human Resources. When the Director of Human
Resources receives a report of an incident of
sexual harassment, the Director of Human Resources
is required to notify Company Counsel and the
Chief Financial Officer of the Company. The
Chief Financial Officer and/or Counsel will
discuss the matter with you and either the Chief
Financial Officer and/or the Director of Human
Resources should provide you with a timely response.
- If you have not received
a satisfactory response to a report of sexual
harassment within five days after speaking with
either your supervisor, department head, the
Human Resources Department or Company Counsel,
you should immediately contact Jane Brady, the
Company’s Ethics Officer, at 516-694-6700.
Alternatively, you may report instances of harassment
using the toll-free number established by the
Company for that purpose. (See “IMPLEMENTATION
OF THE CODE-Reporting of Violations,”
below.)
Should you make a sexual harassment complaint,
the Company will ensure that you will be protected
from any form of retaliation. If the Company determines
that a complaint is valid, it will take appropriate
measures in response. Consequently, if you engage
in this type of prohibited conduct you will be
subject to disciplinary action, up to and including
termination.
XII. COMMERCIAL TRANSACTIONS
You have an obligation to deal with the Company’s
customers and suppliers in a consistently legal,
fair, and honorable manner. All contractual arrangements
and transactions with third parties, such as distributors,
customers, suppliers or consultants, must be formalized
in a written contract or purchase order which
provides for services that are in fact to be performed,
and for reasonable fees. No commission payment
shall be made in excess of those required in the
ordinary course of business, and such payments
shall be made strictly in accordance with the
Company’s approval process. Neither the
Company nor any employee shall make any payment
for the benefit of any supplier, customer, distributor,
or other person for the purpose of inducing that
person to act against the interest of his or her
employer.
XIII. HEALTH AND SAFETY LAWS
The Company is committed to providing its employees
with a safe and healthy work environment. You
shall comply with all applicable occupational
health and safety laws and regulations.
XIV. ANTITRUST LAWS
The Company has consistently maintained a policy
of strict compliance with all aspects of the anti-trust
laws. U.S. anti-trust laws govern the Company’s
conduct and transactions in dealing with competitors,
customers and suppliers. Severe criminal and civil
penalties may be imposed on the Company and on
its employees if an employee authorizes or participates
in a violation of the anti-trust laws. Therefore,
it is important to understand and strictly follow
this policy so the Company and its employees may
avoid even the appearance of an anti-trust violation.
In order to avoid activities that may raise inferences
of a violation or result in allegations of a violation
of antitrust laws, the following policies shall
apply:
(1) You shall not enter into any understanding,
agreement, plan, or scheme which you have reason
to believe or have been advised by counsel for
the Company is illegal under any of the antitrust
laws.
(2) You shall not exchange or discuss with any
competitor information relating to Company prices
or pricing policies, distribution policies, supplier
or customer selection or classifications, credit
policies, or any other similar competitive information.
(3) You shall not knowingly participate in any
formal or informal meetings with third parties
at which agreements or understandings of the type
described in Paragraph 1 are being made or at
which information of the type described in Paragraph
2 is being exchanged or discussed.
XV. ENVIRONMENTAL LAWS
It is the policy and practice of the Company
to promote the protection of people and the environment.
The Company’s goal is to avoid creating
any situation that may lead to unacceptable environmental,
health, or safety hazards for employees, the public,
or the environment. Accordingly, all employees
of the Company, and all of its facilities and
operations, shall comply with all applicable environmental
laws, rules, and regulations, including those
dealing with emissions to the atmosphere, discharges
to surface or underground waters or publicly owned
treatment works, drinking water supplies, solid
and hazardous waste management, releases of hazardous
substances, community emergency response planning,
and toxic substances control.
XVI. SECURITIES TRADING
The Company encourages investment in its publicly
traded securities by those associated with the
Company. However, you shall not, regardless of
your position with the Company, purchase or sell,
directly or indirectly through third persons,
the Company’s securities on the basis of
material information known to you but not known
to the public. If you possess material non-public
information concerning a corporation, it is illegal
for you to trade in securities of the corporation.
All directors, officers and employees of the Company,
and third parties who are in a confidential relationship
with the Company, shall not trade in or recommend
the purchase or a sale of the Company’s
common shares (or any other securities) while
they are in possession of Amaterial information@
regarding the operations or prospects of the Company
that has not been publicly disclosed and disseminated
to the investment community, nor shall they trade
in or recommend the sale of such securities on
the basis of rumors. In addition, such persons
shall not participate in discussions in Internet
Achat rooms,@ post messages on message boards
or otherwise circulate rumors (whether or not
true) which could affect the price of the Company’s
common stock or other securities.
All directors, officers and employees of the
Company, and third parties who are in a confidential
relationship with the Company shall also similarly
abstain from trading in, or recommending the purchase
or sale of the securities of any other corporation
which they have obtained unpublicized “material
information” as a result of their employment
by the Company.
“Material information” is information
which, if publicly disclosed, could reasonably
be expected to affect the market value of a corporation’s
securities or to influence investor decisions
with respect to those securities. Specific examples
of “material information” include
generally unanticipated changes in annual and
quarterly earnings or dividend rates, significant
acquisitions, proposed tender offers or stock
splits, and senior management changes. Information
regarding major new products, contract awards,
expansion plans, or significant litigation or
regulatory proceedings may also fall in the category
of "material information".
XVII. IMPLEMENTATION OF THE CODE
A. Ethics Officer
Jane Brady is the Ethics Officer responsible
for implementation of the Company’s compliance
program, including the Code.
B. Questions Regarding the Code
An employee who has a question regarding the
applicability or interpretation of the Code should
direct the question to:
- his or her manager;
- another managerial employee;
or
- a Human Resources representative.
Questions may also be directed to Jane Brady,
Corporate Director of Human Resources, either
in person, in writing or by calling 516-752-2308.
C. Reporting of Violations
If an employee knows of a violation or possible
violation of the Code, the employee should immediately
report it to:
- his or her manager;
- another managerial employee;
- a Human Resources representative;
- the Ethics, Nominating and
Governance Committee of the Board of Directors,
care of the Company; or
- within the United States
dial 888-883-1499 (toll free) to be connected
to an unrelated third-party who will take your
complaint. Outside of the United States, dial
your international operator and request to make
a collect call from Aeroflex Incorporated to
Telesentry Hotline (203) 557-8604. This toll-free
number operates 24 hours per day, 7 days per
week, 365 days per year.
An employee may also report a violation or possible
violation of the Code directly to the Corporate
Director of Human Resources or the Chief Financial
Officer. Any manager or human resources representative
receiving such a report must, when appropriate,
immediately advise the Corporate Director of Human
Resources or Chief Financial Officer. There shall
be no reprisals for good faith reporting of actual
or possible violations of the Code.
D. Investigation of Violations
All reported violations of the Code will be promptly
investigated by the Company and will be treated
confidentially to the extent consistent with the
Company’s interests and as required by law.
All investigations by the Company of wrongdoing
will be directed by the Corporate Director of
Human Resources. You are expected to cooperate
in the investigation of an alleged violation of
the Code. If the result of the investigation indicated
that corrective action is required, the Company
will decide what steps it should take, including,
when appropriate, legal proceedings, to rectify
the problem and avoid the likelihood of its recurrence.
E. Discipline for Violations
Disciplinary actions may be taken for:
- Authorization or participation
in actions that violate the Code.
- Failure to report a violation
of the Code.
- Refusal to cooperate in the
investigation of a violation of the Code.
- Failure by a violator’s
supervisor(s) to detect and report a violation
of the Code, if such failure reflects inadequate
supervision or lack of oversight.
- Retaliation against an individual
for reporting a violation of the Code.
Disciplinary action may, when appropriate, include
termination.
F. Waivers of the Code
The Company’s Board of Directors shall
review and approve:
- Any change or waiver of the Code for the Company’s
executive officers or directors; and
- Any disclosure made on Form 8-K or on the
Company’s website regarding such change
or waiver.
G. Acknowledgment
The Company requires that all employees sign
an acknowledgment confirming that they have received
and read the Code and understand it.
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